The world is more distracting than ever before. From social media and streaming services like Netflix to video games and silly YouTube videos, our attention is constantly being diverted from our daily tasks.
If you’re frequently finding yourself looking at your smartphone or falling behind in your workload, there are numerous productivity apps available to remove distractions and keep you focused on the task at hand. These tools provide specialized practices for a wide range of needs.
Byword is the ideal Mac writing tool if you just want to focus on words. There are versions for OS X (US$12.99 in the Mac app store) and iOS (US$4.99 in the iTunes app store).This review looks at the Mac version. The key to Byword and the reason it is ideal for focusing on words is that it is not a word processor: it’s a text editor. Aug 25, 2017 If you want a jack-of-all trades writing app with WordPress, Medium, and iCloud support built in, Ulysses is your best bet. If you're not willing to shell out $4.99 a month indefinitely, try the similar Bear first. You may not ever need its advanced features.
So, what are productivity apps you can use to accomplish more throughout the day? Take a look at this list to find a variety of great productivity tools you can add to your arsenal. Whether you are working on improving yourself or you’re a manager trying to help your team be more productive, you’ll find multiple options to improve your tactics.
1. Slack (Communication)
Becoming a household name among friends, families, and companies, Slack has revolutionized the concept of online communication. Instead of sending someone an email and waiting for them to check their inbox, send them a message, photo, video, or document via this app and they will instantly get a notification on their computer or mobile device. The conversations are organized with searchable history and numerous tools that keep everyone well within the loop.
Price: Free for small groups. Paid options for larger teams range between $6.67 to $12.50 per person.
2. Evernote (Note Taking)
Uninstall canon software on mac. Evernote has been around for more than 15 years now, but it is still heavily considered the best productivity software for taking notes. With both computer and mobile versions, you can jot down everything from lists to class notes from anywhere at any time. You’ll be able to organize all your records into projects to ensure everything can be easily found as soon as you need it.
Price: Free for basic note-taking. Premium features available for personal and business use from $7.99 per month up to $14.99 per user per month.
3. Zoom (Video Calls)
Whether you like to use video calls for personal or commercial needs, Zoom beats out the competition by a mile. Their system offers crisp video with clean audio and simple functions to meet all your expectations. Run business meetings, webinars, conference calls, and more with one of the top productivity tools on the web.
Price: Free for unlimited 1:1 meetings and hosting up to 100 participants. Pro features available for between $14.99 per month and $19.99 per month.
4. 24me (Calendar)
No matter who you are, most people have at least one calendar they have to manage and keep up with. 24me allows users to combine all of your schedules and have easy access to them from one place. From your business agenda and personal schedule to social media events, track everything on one calendar app.
Price: Free to download, but offers in-app purchases.
5. Toggl Plan (Project Management)
Free Productivity Apps
Many people may automatically associate project management with business but in reality, Toggl Plan offers functions for both personal productivity and for managers to monitor their team’s productivity. Features range from planning tools and checklists to reminder updates and wide overviews. Personal projects and business tasks will be easier to track and complete than ever before.
Price: Free for up to 5 people. Pricing plans start at $8/user per month.
6. Pocket (Bookmark News)
Previously called Read It Later, the Pocket app offers exactly that. Use it to save content from numerous sources and save them to be read at a later time. Whether you want to bookmark a news article to read after work or a Ted talk to look over during your lunch break, you’ll be able to keep up with everything and avoid the need to find it later.
Price: Free to save, read, watch, and listen for a limited amount of sources. Monthly membership for $4.99 per month or an annual membership for $44.99 per year offering an unlimited library.
7. Todoist (To-do List)
Everyone in the world has at least one thing they need to accomplish each and every day. Todoist helps you organize your to-do list and get reminders for the tasks as they come up throughout your schedule. You’ll be able to declutter your mind and allow the app to keep you on track.
Price: Free for the basic checklist. $3 per month billed annually for basic features.
8. Toggl (Time Tracking)
Do you ever get distracted? Toggl is one of the best productivity apps for tracking your time and preventing procrastination. It offers a handful of useful features ranging from timers and tracking reminders to a project dashboard and more.
Price: Free for up to 5 people. Free 30-day trial for larger groups with monthly and annual payment plans between about $10 to $20 per month. Large enterprises will need to contact them for customized pricing.
9. Shortcuts (Mobile Task Management)
Previously known as Workflow, the Shortcuts app allows you to create tasks that save you time. With template options and the ability to create customized shortcuts, you’ll be able to make complicated tasks simple. Create custom speed dial lists, get rapid directions to your next calendar item, instantly open your favorite playlist, and more.
Price: Free to download, but offers in-app purchases.
Productivity Tools Mac
10. Grammarly (Spell Checker)
Do you struggle with grammar and punctuation from time to time? That’s okay because Grammarly has your back with its adaptable grammar checking software. It will integrate with your computer or mobile device and automatically point any misspelled words, missing commas, and other mistakes.
Price: Free for basic writing corrections. Premium from $11.66 per month and business from $15 per month per user.
11. Hootsuite (Social Media Management)
Are you struggling to manage multiple social media accounts at the same time? Hootsuite provides access to a variety of functions that outranks any other productivity apps in the same industry. With options to schedule posts, monitor numerous accounts, create content, and multiple analytics, you’ll be able to handle your Facebook, Twitter, Instagram, and other social profiles with ease.
Price: Free 30-day trial. Plans priced between $29 per month to $599 per month, depending on the number of social accounts.
12. Mindmeister (Mind Mapping)
Does your brain need more than words on a page to comprehend how something will work? Mindmeister is the perfect tool for visual people who want to create mind maps and flowcharts for their projects, ideas, or brainstorming sessions. Collaborate with multiple users, create color-coded views, and expand with visual presentation features.
Price: Free for up to 3 mind maps. Unlimited mind maps and additional features available between $4.99 per month to $12.49 per user per month.
13. 1Password (Password Security)
With personal and online security becoming a bigger problem on a daily basis, more and more people are following recommendations to use variable passwords for each login they use. But this also means trying to remember which one you used for each program. Offering the best productivity software for password security and compilation, 1Password will track your login details for every app you use across the web.
Price: Free 30-day trial. Personal paid plans between $2.99 to $4.99 per month. Business plans between $3.99 to $7.99 per month.
14. Pixlr (Image Editing)
Unless you work in graphic design or another creative industry, Photoshop is overkill when it comes to editing photos and other images. Enter Pixlr with the basic graphic features most people need for simple design projects. Use pre-formatted functions or customize your photos with their innovative online app.
Price: Free basic features. Pro offers additional templates and functions starting at $5 per month.
15. CamScanner (Document Scanning)
In a world moving further and further into the digital age, more people and companies are doing all they can to go paperless. This means creating digital versions of paperwork and other documents. CamScanner saves you the headache of needing a separate scanner by allowing you to scan items with your phone and save them in whatever format you need.
Price: Free download with up to 200M cloud storage. Premium features ranging between $4.99 per month to $9.99 per month.
16. CloudConvert (File Conversion)
Are you a Windows user trying to open a file you received from a Mac user or perhaps the other way around? PC and Apple devices frequently use different file format types, making it a hassle to find a way to open a document or image sent from the opposite system. Clear up this annoyance with CloudConvert, one of the top productivity tools for converting files to whatever type you need.
Price: Free plan with limited functionality. Paid options available based on either a package deal or a subscription plan.
17. Blurt (Writing Assistance)
Bloggers, novelists, journalists, and other writers will tell you how difficult it can be to stay on track and reach their writing goals. The Blurt app provides help with this a wide array of editing, composition, and tracking features. Once a project is completed, you can also share it across a large number of publications and other programs.
Price: Free 15-day trial. $4.99 per month.
18. Google Drive (File Storage)
Other file storage productivity apps have surfaced over the last few years, but Google Drive still reigns supreme as the best option. Recently added to the new Google One system, you’ll have up to 15GB of free storage for everything from email to documents and videos.
Price: Free for up to 15GB of storage. Pricing plans for additional storage space start at $1.99 per month.
19. Blinkist (Book Summaries)
The world is full of incredible books that contain expert advice, recommendations, and other important things for us to improve ourselves. But who has the time to read hundreds of pages at a time to learn these things? Blinkist provides audio summaries for thousands of non-fiction books, saving you time and letting you get all the most important details in a much shorter period of time.
Price: Free for one pre-selected daily read. A premium membership for unlimited access starts at $8.34 per month, paid annually.
20. Mindfulness (Meditation)
Essentially everyone in the world needs to take a break from the daily grind at one point or another. And while not all of us can take a vacation or trip out of town, one of the best ways to get away for a moment is with basic meditation techniques. Mindfulness is an app offering both simple meditation and longer sessions for relaxation, focus, and more.
Price: Free to download, but offers in-app purchases.
Incorporate Productivity Apps into Your Day
If you’re struggling with procrastination, laziness, or any other distractions, this list of productivity apps offers a great start for you to get back on track. Try them out and see which ones work best for your needs.
For more lists of useful productivity software and other tools, make sure you check out the Toggl Plan blog!
Utility • July 14, 2020
Macs are known for their performance and simplicity. However, they’re also great at improving productivity. Apple’s App Store is full of apps that can help you with anything you are doing on a Mac.
Did you ever have a problem figuring out how to do something on a Mac?
Productivity isn’t easily achieved, however, with the apps we’ve listed below – you’ll get a lot of help that will improve the way you use and work on a Mac.
We’ll also share some of the tips and benefits behind the productivity increase so you can know what to expect!
Eliminating Distraction and Increasing Productivity
Distraction is often related to productivity. Why?
If you are easily distracted on your Mac, you won’t be able to stay productive. And if you aren’t productive, you’ll have to work twice as long to complete and check something off your to-do list.
But what can you expect when you increase productivity?
You can expect:
- Faster task completion
- Less time spent on certain tasks
- Easier track keeping of workload
- Less distraction and a better way of thinking
- Smarter way of approaching and dealing with tasks
These are just some of the benefits. However, the most crucial benefit is faster task completion.
What if you were able to do something that usually took you 2 hours in an hour or less? This would help you work faster and do more work in a certain time frame.
This is very helpful for people who are often limited by the time they can spend on specific projects. Productivity can help you squeeze in as many tasks and work as possible without compromising the quality.
Down below, you’ll find our eight best productivity apps for Mac that will help you get organized, work faster & smarter, but also, never miss a deadline!
Top Mac Productivity Apps to Try
Mac on its own is an excellent choice for people who want to get things done and occur fewer problems in the long run. It features many great in-built apps that you can use – however, third-party is where Mac excels at.
Down below, you can find some of the best apps that will help you to increase productivity on your Mac.
- 1. Dewo – Deep Work Assistant
- 2. HazeOver – Dimming Distractions on Mac
- 3. White Noise Lite – Putting Your Mind at Ease
- 4. Cold Turkey – Blocking out Distractions
- 5. Todoist – A Perfect Digital To-Do List
- 6. RescueTime – Automatic Time Tracking
- 7. DashLane – Managing Your Passwords
- 8. Text Expander – Typing Faster by Typing Less
- 9. Keyboard Maestro – Working Faster with Macros
- 10. MindNode – Organizing Your Mind (Brainstorming)
- 11. Magnet – For Multiple Window Tabs & Multi-Tasking
Disclosure: We sometimes use affiliate links which means that, at zero cost to you, we may earn a commission if you buy something through our links.
To Stay Focused
1. Dewo – Deep Work Assistant
Even before trying to increase your productivity, you need to look at your usual workday on Mac and see how well you perform.
Dewo is a great app that serves as a personal assistant that allows you to do more in-depth work. It assesses the time you spend using your Mac and it helps you protect your Mac workspace by eliminating distractions.
A helpful graph can break down your work across days, or even locations and apps. By knowing exactly how much time you spend on a particular task – you can easily optimize your workflow to shorten the time you spend on each task.
In fact, Dewo is an app that is made to help you do more work in a certain amount of time. On average, we’ve noticed that it can help us save about 52 minutes per day for a 6-hour workday.
This might not seem a lot, however, this adds up and can result in hours over the week.
We really like how Devo told us when we get the most of the deep work done. It also showed us how we can get more work done in a certain amount of time if we put this limited yet helpful deep focus on certain tasks.
Lastly, Dewo can even se AI to block out apps you aren’t using and apps that could be a distraction or suggest a meeting schedule that fits your schedule the most – and since it’s free, you should definitely check it out!
2. HazeOver – Dimming Distractions on Mac
Do you feel like that there’s too much going on at your Mac screen at times? Mac’s operating system is fairly sleek and elegant – but there’s nothing preventing you from opening as many windows as you’d like.
And if you are someone who needs to use multiple apps or have multiple windows open – it might seem that there’s no way to escape the distractions in each one of those tabs.
HazeOver is an app that deals with this issue directly. It’s an app that’s very simple to set up and yet it enables you to literally black out the tabs you aren’t using at the moment.
This way, you won’t have to minimize every single tab and then re-open it manually when you need it. Instead, you can have one tab open on top of all your other tabs, and yet use HazeOver to put all your focus into one tab.
What we liked about this distraction dimmer is that it even has a two-finger gesture you can use to dim your screen in less than a second.
You will save time by not having to minimize everything, have a nicer way to reduce brightness when using Mac at night, and keep multi-tasking efficiently even with more than one display.
We’ve noticed that HazeOver didn’t mess with our work since it’s super fast. Even when we had to drag something from one window to another – HazeOver followed through very nicely and didn’t disturb or slow down our work.
3. White Noise Lite – Putting Your Mind at Ease
Not everyone is a big fan of the noisy sounds that are surrounding you (such as the buzz of the office).
White noise is an audio signal that has the same intensity and is available at a couple of different frequencies.
The best example of the white noise is whirring fan, radio, or television static. But you shouldn’t judge the white noise before you try it.
And there is no better app for Mac than White Noise Lite. It’s an app specifically designed to provide more than 50 full HD white noises.
If you’re struggling to focus when working, or you’re disturbed by any other noise that’s surrounding you – White Noise Lite is a great way to mask other sounds that surround you.
Inside the app, you will be able to find a couple of different sound categories, such as:
- Nature sounds
- Animal sounds
- Appliance noise
- Colored noise
Within each category, you will have plenty of different white noise HD samples combined with a peaceful and relaxing image slideshow.
4. Cold Turkey – Blocking out Distractions
Did you know that an average person can spend up to 3 years of our life on social media? This is a huge number, and that’s okay.
But did you ever try to get some work done on your Mac and yet you end up spending 30-min or even an hour on social media without even realizing it until it is too late?
Cold Turkey is an app that helps prevent distractions from websites you don’t use for your work. Also, it’s a great app that can help block almost any app on your Mac, or even your Mac in whole at times.
Our favorite thing about Cold Turkey is the motivational quote we get when we try visiting a website that we previously blocked.
This is an excellent way of building great habits and self-disciplining yourself without even realizing it.
But how is this going to affect you if you have to use social media for work? Cold Turkey app is so well developed that you can choose individual pages of every social media platform to block out.
Therefore, you can still access tools within each platform that you need to use for work without getting distracted by other pages.
To Manage Time/Task/Passwords
5. Todoist – A Perfect Digital To-Do List
One way of staying a bit more organized and cutting time trying to remember what’s the next task you have to do is by having a digital to-do list.
Todoist is a perfect digital to-do list app that allows you to input all your tasks or projects, keep track of them, stay on top of the tasks, and even have interactive boards to put your thoughts on.
We really like the ability to use this app for both personal and professional projects and tasks. And even the ability to use a browser extension or have the app available on the iPhone/iPad is really handy.
Whenever an idea or task comes across your mind – you can simply write it down so you never forget it. And the next time you use your Mac, you’ll know exactly what needs to be done which will speed up the process of getting started working on your Mac every single day.
We really like this because it allows us to take more breaks while working without having a hard time coming back from the break, right into the workflow.
6. RescueTime – Automatic Time Tracking
Did you ever feel like you don’t know where your time goes when you’re working? The biggest problem is that we often underestimate time we spend doing each task on our Mac.
And with the number of possible distractions – the time can run out very quickly. RescueTime is an app that’s there to literally rescue you from falling into this pit.
It automatically tracks your time so you don’t have to worry about it. All you have to do is run the app and check out the convenient reports that can help you judge your work day/routine and even help you improve every aspect of your work day on a Mac.
The motto of this app is to get more work done without working more hours in a day – and that’s exactly what productivity is.
We really like RescueTime has the ability to automatically track the time spent on apps and even websites without having to manually enter a single information.
If you are feeling like you could be a lot more productive but don’t know where to start – let this app serve you as a ‘fresh’ set of eyes as the app itself can let you know what can be improved and what you’re already doing great.
7. DashLane – Managing Your Passwords
How much time do you spend typing your passwords on various platforms or apps? The great thing about Mac’s Safari is that you can remember passwords & accounts on most websites to log in relatively quickly.
However, the real question here is – how much time do you spend recovering passwords you’ve forgotten?
DashLane is a great app available on Mac that lets you safely store all your passwords securely. The great thing is that you won’t have to type in your passwords ever again.
DashLane doesn’t only apply to the browser, but it also applies to apps and other software. One of the features we liked the most is the ability to auto-generate a very secure password.
Not only you won’t have to spend time creating new passwords for every account, but you’ll get a password that’s hard to crack without having to remember it.
But there’s one exciting feature which speeds up password sharing. But why would you share a password? In case you work as a part of a team or hire some help – you can easily share some passwords in just a couple of clicks.
If not, you can at least share your Netflix account password with your family members.
To Automate Your Work
8. Text Expander – Typing Faster by Typing Less
Do you feel like you’re sometimes repeating yourself over and over in your emails, messages, or other types of communication?
Not only this can be super boring or annoying, but you’re also spending extra time typing everything out.
With Text Expander, you can create snippets of text you often add in the beginning or closing part of your email so you can simply add it with a touch of a button.
Or, you can also create email outlines, boilerplate, and other types of content so you have it ready when you need it the most.
What we like the most about Text Expander is that can even pick up on things you write the most. So if you don’t realize some of repeating you do – Text Expander could help you notice it. That’s why many people call Text Expander their “second brain”.
We’ve noticed that with just Text Expander, we were able to cut our 40-min email & communication session down to 15 to 20 minutes.
Even if you don’t have loads of emails or messages to answer – you could still cut some time, reduce the effort, and maximize your time.
9. Keyboard Maestro – Working Faster with Macros
Keyboard Maestro helps you master all tasks you do on your Mac using the keyboard. Not everyone likes typing and not everyone is quick when it comes down to typing.
But how many times did you come across questionnaires, templates, or web forms on the internet?
Filling out any of these isn’t fun. Not only it takes time, but it also takes effort to type everything out. And if you have to fill out a couple of similar web forms – it’s easy to get bored with such tasks.
Keyboard Maestro is a wisely crafted app that has hundreds of built-in actions that won’t only help you fill forms out. Yet it will help you to automate most of the daily tasks you are doing, such as typing your email out, duplicating lines in documents, or even launching new pages inside the browser.
We’ve noticed that with Keyboard Maestro, we were able to have a bit better control over the apps, but also keep using Mac the way we used it for ages, yet have a bit help on the side.
This is super useful because you won’t have to re-learn how to use a Mac differently (or efficiently), yet you’ll have a helper on your side that will jump in whenever there’s something it can help you out with.
How simple or complex the help you get is – it is totally up to you. And even though there’s a bit of a learning curve with this app, it’s definitely worth it in the long run.
To Organize Your Digital Workspace
10. MindNode – Organizing Your Mind (Brainstorming)
If you’re someone who likes to brainstorm a lot and then take practical action – MindNode is a perfect app you need to have on your Mac.
It is an app that helps you write down your thoughts, create separate lists, and even visualize your thoughts and plans inside the app.
It’s a relatively lightweight app that won’t take a lot of time to load, and yet you’ll be able to write further ideas or anything that comes up to your mind.
And how this app affects productivity?
Instead of having to create a new document that you’ll have to organize or getting a piece of paper – you can do it directly within your Mac quickly and efficiently.
Therefore, writing something down or organizing your thoughts real quick won’t be a distraction.
The interface is pretty simple and it works in the way of a growing tree. The more things you add to it – the more you will expand the map in a tree-style.
11. Magnet – For Multiple Window Tabs & Multi-Tasking
Depending on your industry, you might have noticed people who use more than one screen to stay on top of their tasks, reduce the time they waste by switching between the apps, or simply have everything laid out in front of them.
Magnet is an excellent app for Mac that allows you to keep running multiple tabs at once in just one screen. Having all your tasks laid out in front of you and the essentials you require for work is definitely a great way to increase your productivity.
We’ve noticed that since using Magnet, we have less clutter, we spend less time looking for things on our Mac, and we don’t have the need to switch between different tabs constantly.
But what’s even better with Magnet is that you can set up a couple of keyboard shortcuts to quickly copy and paste text from one tab to another while having all of them open simultaneously.
Honorable Mention: Setapp
Setapp is not a single app, but it’s an app that provides access to hundreds of different apps for your Mac for a fixed monthly fee.
The fee is only $9.99/month and yet you can get unlimited access to hundreds of paid apps.
And how does this help your productivity?
You will have all apps listed in a sleek interface of one app, you will save a bunch of money, and you will have almost any app from the list inside this blog post.
This suite of apps comes with a sleek interface where you can easily search for apps or navigate and browse all available apps.
We’ve noticed that there are plenty of apps that focus on productivity, but there are also apps that can help you increase the health & security of your Mac which is equally important.
Even though there isn’t a free version, you can test out the Setapp by joining for trial which is free for the first 7 days.
How to Increase Productivity When Using a Mac?
Installing all of these apps won’t boost your productivity drastically. Even though it might help you with a couple of things – productivity is a skill that you have to gain and maintain.
No app will increase your productivity. But if you take advantage of these apps, you will be able to use your Mac in a certain way that will help you in the long run.
It’s all about how you use your Mac, rather than the apps you have on it. Some people who have their own routine and system might not need any of these apps.
However, if you’re just building out your routine on Mac and you’re looking for ways to be more productive, get more work done, and spend less time on time-consuming tasks – these apps can definitely help you out.
But other than relying on these apps, you should also:
- Organize your desktop icons
- Save your searches for a quick-search next time
- Learn Mac shortcuts
- Activate Hot Corners feature
- Try dictating instead of typing
- Use text replacements if you’re typing to increase speed
- Use dock on a Touch Bar Mac model
Did you ever feel like you lacked something when you were using Mac? If you overlook problems, you might not find solutions.
But if you spend some time setting up your Mac in a certain way, you will also be able to set up your own routine that will help you stay productive on your Mac, get more work done in a shorter period of time, and stay organized at all times.
Whether you’re a freelancer, you work from home, or you’re just trying to study without getting distracted – we believe that you’ll be able to improve your productivity by taking advantage of at least a couple of apps from the list.