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Google Apps Outlook Mac 2011 Setup

LionMail is Columbia's state-of-the-art email, contacts and calendaring system, powered by Google. It provides a secure and convenient way to send and receive mail from any location using just a web browser such as Chrome, Firefox, Internet Explorer or Safari.

If you use Outlook 2003 or 2007, you may elect to install and use the Google Apps Sync tool. This plug-in will automatically create an IMAP connection and synchronize your email as well as your calendar and contacts. More information and instructions on installing this tool can be found at: http://mail.google.com/support/bin/topic.py?topic=23333.
  1. Some users in your organization might need to use their Apple ® Mac ® or Microsoft ® Windows ® machine to keep mail, calendar, and contacts up-to-date while they transition to G Suite. You can use IMAP or POP to synchronize email data. We recommend that you use IMAP—it's simpler to set up and can be used across multiple devices.
  2. Outlook for Mac sync with Google. Set up two-way sync between your Google account and Outlook for Mac. Simply add your Google credentials to our CompanionLink for Mac app. Our cloud service runs in the background. Changes in Google or on your Mac will automatically sync. Here's a setup guide. Here's a video. Outlook for Mac sync with phones.

Configuration Instructions

To configure Outlook to received copies of your email via an IMAP connection follow these instructions:

1. Enable POP/IMAP access for your UAH Google Mail account.

  • Sign into your UAH Google account.
  • Click Settings at the top of the Google Mail page.
  • Click the Forwarding and POP/IMAP tab.
  • In the IMAP Access section, select Enable IMAP.
  • Click the Save Changes button.

2. Open Outlook and add a new mail account. (Typically this is under the menu item Tools > Account Settings, but may vary depending on your Outlook version.)

3. Setup you email client using the instructions that Google provides for your client version: http://mail.google.com/support/bin/answer.py?hl=en&ctx=mail&answer=75726

(See the following pages for Outlook 2007 instructions example.)

Remember to use your Charger ID credentials and official email address when configuring the IMAP!

Your email account is: [email protected]

Your Google Apps user name is your full email ([email protected])

Your password is your Charger ID password (unless you have changed the password in Google settings).

If you have questions, please contact the OIT Help Desk at [email protected] or 256-824-3333.


Outlook 2007 Instructions

1. Complete Step 1 above. Best computer monitoring software. (Enable IMAP access for your UAH Google Mail account.)

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2. Open Outlook.

3. At the top of your screen select ‘Tools,’ then select ‘Account Settings’:


4. Under the E-mail tab, select ‘New’:Google Apps Outlook Mac 2011 Setup

Google Apps Outlook Mac 2011 Setup Windows 10

Gmail‎ > ‎

How to download and install Google Apps Sync for Microsoft Outlook

Google Apps Sync for Microsoft Outlook® is a plug-in for Microsoft Outlook® 2003, 2007, or 2010 on Windows that lets you keep using Outlook to manage your APU Gmail account. Specifically, Google Apps Sync syncs your mail, contacts, calendar events, and notes between your Google profile in Outlook and your Google Apps account in the cloud, so you can access the same information at any time from either interface.

You only need to install this, if you desire to use the Outlook interface to access APU Gmail. It is only available for the Windows platform.

Faculty / Staff members: On your scheduled migration day, IMT staff members will assist with installing this. Please do not install this prior to receiving notice that your APU Google Apps account is ready.

1. Download Google Apps Sync on the computer where you run Outlook.

2. Depending on your web browser, Open or Run the program you downloaded in Step 1.

You may be prompted twice.



3. Enter your email address (including @apu.edu), choose the option Yes, I have a password and the type in the password. Then select Continue. (Note: Make sure Remember me is checked before continuing). If your regular APU Network Account password does not work, try changing your password from home.apu.edu under 'My Network Account', this will make sure all your accounts are synchronized.


4. Select Create Profile. (Leave other boxes unchecked)

Note: The reason you don't want to check the first box, is that IMT is migrating your Exchange mail stored on it's servers automatically to APU Gmail for you. If you migrate it again with this method, you could end up with duplicates.


5. Select Start Microsoft Outlook.

6. Choose the @apu.edu Profile Name then select OK.

Note: Your new profile for accessing APU Gmail with Outlook will include '@apu.edu - Google Apps'. Your old one is usually your Name or Username. You have the option of referencing your old Outlook profile if you need to check something.



7. Uncheck the Open this window when Microsoft Outlook starts then Close the window. The sync process may take several minutes depending on the size of the email account. You can continue to use your account while it syncs.


8. Done. What's next?

You can use Outlook as usual. Help from Google is available for Getting Started with Google Apps Sync.

You also may want to Upload Personal and Archive Folders to Gmail.